Inviting volunteers & teams
Volunteers are the heart of every church — and the last thing they need is another username and password. In SundayPlan, the planner keeps the register, and volunteers simply answer requests from a link. Here is how to set it up.
Add your people
Start by adding the people who serve. For each person you only need a name and a way to reach them — an email address, a mobile number, or both. You can always add more detail later, but you never have to. A good rule: store only what you actually need (see Your data & privacy).
Organise teams
Teams mirror how your church already works: sound, projection, welcome, kids' church, worship, coffee. Create the teams you have, and place people in them — one person can happily belong to several. Teams make planning faster, because each service role draws from the right group of people.
Roles and skills
Within a team, people often do different things — one person can mix sound, another can only run the livestream. Mark what each person can do, and the auto-fill engine will only suggest people for roles they can actually fill. It also uses this to spread the load fairly over time (see Planning a service & auto-fill).
Volunteers never need an account
This is the part volunteers love. When you send a request, each person gets their own personal link by email — and by SMS, as SMS sending rolls out. They tap the link, see what they're being asked to do, and answer accept or decline. No app to install, no account to create, no password to forget. How that works in detail is covered in Messages & magic links.
Who sees what?
Only your church's planners see the people register. Volunteers only ever see their own requests. Your church's data is separated from every other church's with row-level security in the database — and you can export or erase a person whenever you need to.