Getting started with SundayPlan
Good to know: SundayPlan is live in an open test phase and is free while testing. Small things may still move around in the interface — if a screen looks a little different from this guide, the idea is the same. Stuck? Email [email protected].
SundayPlan is the planning tool in Sunday Suite: services, volunteers and messages in one place, with a fair auto-fill engine doing the heavy lifting. This guide takes you from a blank screen to a church that is ready to plan. You don't need any technical background — if you can use email, you can use SundayPlan.
1. Create your account
Open plan.sundaysuite.app in your browser and sign up with your email address. There is nothing to install and nothing to pay — SundayPlan runs entirely in the browser, on your computer, tablet or phone.
2. Create your church
The first time you sign in, you create your church. Give it a name and the basics — everything can be changed later, and details such as licence numbers can wait (see Licensing: CCLI & TONO). You become the church's first planner, and your church's data is visible only to your church.
3. Follow the five-step checklist
On the start page, a five-step checklist walks you through the essentials in a sensible order. In short, you will:
- Add your people — the volunteers who serve, with a name and an email address or mobile number. That's all SundayPlan needs.
- Organise teams — sound, projection, welcome, kids' church, coffee. People can belong to more than one team.
- Plan your first service — a date, a time and the roles that need filling.
- Try auto-fill — let the engine suggest a fair rota, then adjust it by hand.
- Send your first message — invitations go out by email (and SMS, as it rolls out), and volunteers answer with one tap.
You can do the steps at your own pace — nothing is sent to anyone until you say so.
4. Invite other planners
You don't have to run everything alone. Other staff or trusted volunteers can be given planner access so several people can build and send plans. Ordinary volunteers, on the other hand, never need an account at all — more on that in Inviting volunteers & teams.
Where to go next
- Inviting volunteers & teams — people, teams and roles.
- Planning a service & auto-fill — from empty plan to fully staffed.
- Messages & magic links — how volunteers answer without an account.
- Your data & privacy — export, erasure and what stays where.